Job Information
UL, LLC Administrative Services Supervisor in Ballerup, Denmark
We are looking for an Administrative Services Supervisor who will play a critical role in managing the UL Denmark office while also serving as the Executive Assistant to the Vice President, Europe, Middle East & Africa (EMEA) Region.
You will manage a variety of administrative support functions and a wide variety of administrative duties including:
Head of the reception and reception staff
Contact the external vendors managing the UL Solutions canteen and cleaning services. Budget monitoring and Purchase Orders management.
Maintain “MitID Erhverv” and be the administrator for two UL legal entities.
Manage government applications for maternity leave, illness, travel A1, visa etc.
Collaborate with finance and payroll to keep report data to Denmark’s Statistics and tax authorities etc. on time.
Act as Secretary to UL Solutions works council, take minutes, and prepare for four meetings per year.
Business Continuity: active member of the group responsible for administration/facility.
Social activities: arrange staff events such as summer barbecue, Christmas dinner, children’s baking day at Christmas, and wine tasting. Budget monitoring. Arrange for Christmas gifts.
Be a member of the Working Environment group from a leadership perspective.
Manage expense reports. Book airfares/hotels through UL Solutions travel agency and locally. Clothing allowance.
Support Ballerup site leader/facility.
Collaborate on the leasing of cars for Denmark and Sweden.
Responsible for 5S office/facility.
Insurance liability and travel which UL Solutions insurance broker.
Translate between English and Danish and occasional proofreading.
Beyond the administrative scope, the role has equally an important leadership function to create and strengthen local people's spirit and connectedness across the site. UL Solutions is a matrix organization and this role operates across all functions with a high level of empathy and integrity.
University education in Business Administration or related field.
10+ years of administrative experience, which includes Level 4 managerial experience.
Ability to operate within a matrixed organization with high empathy and resilience.
A high degree of verbal and written proficiency in Danish.
English is mandatory
What you'll experience working for ULS:
Mission: For UL, corporate and social responsibility isn’t new. Making the world a safer, more secure and sustainable place has been our business model for the last 125+ years and is deeply ingrained in everything we do.
People: Ask any UL employee what they love most about working here, and you’ll almost always hear, “the people.” Going beyond what is possible is the standard at UL. We’re able to deliver the best because we employ the best.
Interesting work: Every day is different for us here as we eagerly anticipate the next innovation that our customers create. We’re inspired to take on the challenge that will transform how people live, work and play. And as a global company, in many roles, you will get international experience working with colleagues around the world.
Grow & achieve: We learn, work and grow together with targeted development, reward and recognition programs as well as our very own UL University that offers extensive training programs for employees at all stages, including a technical training track for applicable roles.
Total Rewards: Competitive remuneration, annual bonus, annual paid leave, plus a strong commitment to corporate responsibility and sustainability efforts. All employees receive 2 Volunteer Days off per year to spend participating in an array of volunteer activities
Working at UL is an exciting journey that twists and turns daily. We thrive in the twists and revel in the turns. This is our every day. This is our normal. Curious? To learn more about us and the work we do, visit UL.com
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A global leader in applied safety science, UL Solutions transforms safety, security, and sustainability challenges into opportunities for customers in more than 100 countries. UL Solutions delivers testing, inspection and certification services, together with software products and advisory offerings, that support our customers’ product innovation and business growth.
The UL Certification Marks serve as a recognized symbol of trust in our customers’ products and reflect an unwavering commitment to advancing our safety mission.
We help our customers innovate, launch new products and services, navigate global markets and complex supply chains, and grow sustainably and responsibly into the future.
From the adoption of electrification to the enablement of 5G and new mobility, we collectively look toward new frontiers, working for a safer world. Our science is your advantage.
Mission: Working for a safer world
UL LLC has been and will continue to be an equal opportunity employer. To assure full implementation of this equal employment policy, we will take steps to assure that:
Persons are recruited, hired, assigned and promoted without regard to race, color, age, sex or gender, sexual orientation, gender identity, gender expression, transgender status, religion, creed, national origin, ethnicity, citizenship, ancestry, disability, genetic information, military or veteran status, pregnancy, marital or familial status, or any other protected category under applicable law.